According to Companies Ordinance 154, every company should have a Company Secretary. Company Secretary may be one of the directors, an individual who are ordinarily reside in Hong Kong or a body corporate that have its registered office or a place of business in Hong Kong. Company Secretary is not personal assistance for Directors or executives. He/She is one of the executive of the company.
The main duties of Company Secretary are include the followings:
1. Organizing and witnessing required meeting of directors and shareholders alongside preparation of minutes
2. Preparing and Filing Annual Returns
3. Alternation of Director or Company Secretary
4. Transfer of share / Share Allotment
5. Changing the name of Company
6. Changing of company registered address
7. Ensuring that company complies with relevant laws and regulations